Freight Virtual Assistant
Track & Trace • Dispatch Support • Logistics Coordination
I help freight brokers track shipments, avoid delays, and keep operations running smoothly with accurate and timely updates.
Watch Real Work Demo
Real tracking • Real quoting • Real workflow
See the Workflow in Action
Three real demos showing how I handle tracking, quoting, and LTL classification using freight tools.
Track Shipments Using PRO Number (Real Demo)
Real-time tracking using carrier websites and PRO number — accurate status updates at every stage.
Quoting Shipments Using Estes
Accurate LTL rate quotes using shipment details and carrier tools — step-by-step quote creation with Estes.
Checking the Right LTL Shipment Using FedEx
Determine Standard LTL vs. Volume LTL with confidence — the right classification every time, no guesswork.
All demos are based on real freight workflows and tools.
How I Support Your Freight Operations
Ready to handle essential daily operations that keep your freight business running smoothly.
Track & Trace Shipments
Real-time shipment monitoring and status updates
Carrier & Driver Follow-ups
Professional communication and check-in protocols
Daily Shipment Updates
Timely updates and delay handling
POD Collection & Checking
Proof of delivery collection and verification
Data Entry & Tracking Sheets
Accurate shipment record updates
Broker & Dispatcher Admin Support
Reliable operations coordination support
Freight Training & Certifications
Freight Courses 101
Freight Brokerage Virtual Assistant Intern
Comprehensive Topics Covered:
  • Completed the Internship Program with hands-on training in freight logistics and transportation operations.
  • Broker-carrier-shipper workflow & dispatch operations
  • Track & Trace procedures and TMS navigation
  • Load sourcing and carrier negotiation
This intensive training equipped me with a robust foundation in logistics workflows and professional freight operations.
Meet Your Freight VA
Herbert Medina
Freight Virtual Assistant
Available for immediate work | Flexible with US time zones
I am trained in US Freight Brokerage Operation through the Freight Courses 101 Internship Program, where I gained hands-on knowledge in freight operations, shipment tracking workflows, carrier communication, rate quoting, and freight documentation handling.
I am prepared to support freight brokers with reliable administrative assistance, accurate shipment tracking, organized workflow management, and clear communication while maintaining precision and efficiency in daily operations.

How I Work
A clean, repeatable process that keeps every shipment on track from start to finish.
1
Receive Shipment Details
Client submits shipment info — origin, destination, weight, and commodity, along with BOL (Bill of Lading).
2
Enter Data into Carrier or Tracking System
Accurate data entry into carrier portal or TMS using details from BOL and Rate Confirmation (RC).
3
Track Shipment Using PRO Number
Live tracking initiated using the PRO number, ensuring accuracy against BOL and RC.
4
Monitor Status & Check for Delays
Ongoing monitoring with proactive follow-up using shipment details and carrier communication.
5
Send Timely Updates to Client
Clear updates on shipment milestones (pickup, in transit, delivery), ensuring visibility at all times.
6
Confirm Delivery Completion
Final delivery verified using POD (Proof of Delivery) — shipment closed and recorded.
Tools I Use
Tracking & Carrier Tools
Freight Center
Freight quotes, shipment tracking, carrier comparison, and logistics shipping solutions.
FedEx & Estes Express
LTL and Volume rate quotes, classification and shipment status using carriers' tools.
Carrier Tracking Websites
Direct access to carrier portals for real-time PRO number tracking.
Freight Platforms
DAT & DOFT
Load board access for freight matching and market intelligence.
AscendTMS
Full TMS workflow support — data entry, shipment management, and records.
TruckerPath
Route and carrier coordination support for smooth load execution.
WHY HIRE ME
Reliable. Accurate. Ready to Work.
Here's what you get when you bring me onto your freight operations team.
Detail-Oriented and Organized
Every PRO number, quote, and status update handled with precision — no details slip through.
Reliable and Consistent Updates
Reliable, on-schedule communication so your team always knows where shipments stand.
Fast and Clear Communication
Quick turnaround on tracking requests, quotes, and client communications — no waiting around.
Able to Work Independently
Minimal supervision needed — I take ownership of tasks and deliver without hand-holding.
Focused on Accuracy and Efficiency
Shipment records, TMS data, and reports are always clean, organized, and error-free.
Proactive Problem Solving
I quickly identify and resolve issues before they cause delays, keeping shipments on schedule and clients informed.
Let's Work Together
Available for immediate work | Quick response
Availability
Full-time or Part-time
Flexible scheduling to match your business needs
Time Zone Flexibility
Open to US time zones
EST, CST, MST, PST – I can align with your schedule
Location
Philippines
Reliable internet and professional remote work setup
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